Irish Draught Horse Society New Zealand
Last updated: August 2026

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Irish Draught Horse Society New Zealand (“IDHSNZ”, “the Society”, “we”, “us” or “our”) respects the privacy of its members, breeders, horse owners, website visitors and others who interact with the Society.

This Privacy Policy explains how we collect, use, store and disclose personal information in accordance with the New Zealand Privacy Act 2020.

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1. Information we may collect

Depending on how you interact with the Society, we may collect personal information including:

• your name;

• postal address;

• email address;

• telephone number;

• membership information;

• information provided in membership applications, registrations, transfers and other Society forms;

• information relating to horses that you own, breed, register or otherwise submit to the Society;

• correspondence and enquiries sent to the Society;

• information submitted through forms on this website;

• payment or transaction information where applicable; and

• technical information relating to your use of this website, such as browser, device, IP address and website usage information.

We will only collect personal information that is reasonably necessary for the activities and functions of the Society.

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2. How we collect information

We may collect personal information when you:

• apply for or renew Society membership;

• register a horse or submit information relating to a horse;

• notify us of a transfer or change of ownership;

• enter a competition, event or Society activity;

• complete a form;

• contact or correspond with the Society;

• interact with the Society through its website or other digital channels; or

• otherwise voluntarily provide information to us.

In some circumstances, information may be provided to us by another person or obtained from another permitted source. Where required by the Privacy Act 2020, we will take reasonable steps to ensure the individual concerned is aware of the collection and its purpose.

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3. How we use personal information

We may use personal information for purposes connected with the activities and objectives of IDHSNZ, including to:

• administer memberships;

• maintain Society and horse registration records;

• process registrations, transfers and other applications;

• communicate with members, breeders, owners and other interested parties;

• administer events, competitions and Society activities;

• respond to enquiries;

• maintain accurate historical and administrative records;

• operate and improve our website and digital services;

• meet legal, administrative and governance requirements;

• protect the rights, property and legitimate interests of the Society; and

• carry out other activities reasonably connected with the objectives and functions of IDHSNZ.

We will not use personal information for purposes unrelated to those for which it was collected unless permitted or required by law.

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4. Horse registers and published information

An important function of IDHSNZ is maintaining records relating to Irish Draught and Irish Draught-bred horses in New Zealand.

Certain horse-related information may be recorded or published by the Society where appropriate, including information such as a horse's registered name, pedigree, breeding, registration details, breeder or other information relevant to the Society's records and objectives.

Where horse-related records contain personal information about identifiable individuals, that information will be handled in accordance with the Privacy Act 2020.

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5. Disclosure of information

We may disclose personal information where reasonably necessary to administer the Society or provide its services, including to authorised members of the Society's committee or Council and to service providers that assist us with our website, communications, records or administration.

We may also disclose information where:

• you have authorised us to do so;

• disclosure is directly related to the purpose for which the information was obtained;

• disclosure is necessary to protect the rights or interests of the Society or another person and is permitted by law; or

• we are required or authorised to disclose the information by law.

We do not sell personal information.

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6. Website services and third-party providers

The Society may use third-party services to operate its website, forms, communications, analytics or other administrative functions. These providers may process information on behalf of the Society and, in some cases, information may be processed or stored outside New Zealand.

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Where we use third-party providers, we take reasonable steps appropriate to the circumstances to ensure personal information is handled securely and consistently with our obligations under New Zealand privacy law.

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7. Cookies and website analytics

Our website may use cookies and similar technologies that enable the website to function and help us understand how visitors use it.

This may include information such as pages visited, approximate location, browser or device information and interactions with the website.

You can manage or restrict cookies through your browser settings. Disabling certain cookies may affect the operation of some website features.

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8. Storage and security

We take reasonable steps to protect personal information held by the Society against loss, unauthorised access, modification, disclosure and other misuse.

Access to Society records and digital systems should be limited to people who require access for legitimate Society purposes.

No internet-based system can be guaranteed to be completely secure. However, we will use reasonable safeguards appropriate to the nature of the information we hold.

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9. Retention of information

We retain personal information only for as long as it is reasonably required for the purposes for which it may lawfully be used.

Some Society records may need to be retained for longer periods where they form part of legitimate membership, registration, breeding, historical, financial, administrative or governance records.

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10. Accessing and correcting your information

Under the Privacy Act 2020, you may have the right to request access to personal information that IDHSNZ holds about you and to request correction of that information.

If you believe information we hold about you is incorrect or incomplete, please contact the Society.

We may need to verify your identity before providing access to personal information.

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11. Privacy breaches

If the Society becomes aware of a privacy breach, it will assess and respond to the breach in accordance with its obligations under the Privacy Act 2020.

Where a privacy breach has caused, or is likely to cause, serious harm, the Society will notify the Office of the Privacy Commissioner and affected individuals where required by law.

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12. Privacy Officer and enquiries

IDHSNZ will designate a Privacy Officer responsible for assisting the Society with its obligations under the Privacy Act 2020.

Requests relating to your personal information, privacy concerns or questions about this Privacy Policy may be directed to the Society through the contact details provided on this website.

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13. Changes to this Privacy Policy

We may update this Privacy Policy from time to time to reflect changes to our practices, website, Society activities or legal obligations.

The current version will be published on this website together with the date it was last updated.

Irish Draught Horse Society New Zealand
New Zealand